Acceptable User Agreement
The Hall County Board of Education (HCBOE) recognizes that electronic media, including the Internet, provides access to a wide variety of instructional resources. Use of electronic resources must be in support of, and consistent with the vision, mission and goals established by the HCBOE and for the purpose of instructional support.
All users of the district wide area network and/or other electronic informational services must maintain strict compliance with all applicable ethical and legal rules and regulations regarding access.
The purpose of these guidelines is to ensure that all Hall County Schools (HCS) technology users share the HCS technology resources in an effective, efficient, ethical and lawful manner. HCS technology should be used for legitimate educational reasons only, and not for personal use.
All users of HCS technology resources and facilities must agree to and sign the terms of this acceptable use agreement.
Student Device Acceptable Use and Checkout Agreement
The Hall County School District [HCSD] is a 1:1 school district where every student is assigned a device that provides learning resources and applications for use on and off campus. The intent for loaning students a dedicated mobile device, most often a Chromebook, is to ensure they have every opportunity to access educational resources and appropriate digital content anytime and anywhere. The device and resources are intended to be the student’s personal learning device in order to enable learning and shall not be used for any other purpose. The use of the device and applications is a privilege and may be revoked at any time. The device must be returned to the school upon request or when the student withdraws or graduates from the school district. Students are issued the same Chromebook every year.
All devices and networks are monitored and filtered in compliance with the Children’s Internet Protection Act while on any HCSD campuses. No filtering or monitoring is provided off HSCD campuses. Students/parents must understand that the HCSD, nor any district staff member, controls the content of the information on the Internet. Devices may be inspected at any time. Students should have no expectation of privacy of materials found on the computing device or application. The device is not for commercial use.
Login information, usernames, and passwords are confidential. The student is responsible for keeping login information secure. At no time should anyone log in with another individual’s user name or password. Appropriate use of digital devices and applications is governed by the HCSD Code of Conduct, all HSCD Board of Education Policies, and items in the student handbooks.
Parents that allow their child to bring privately-owned computers/other technology devices to school are personally responsible for the equipment. Responsibility for the maintenance and repair of the equipment rests solely with the student/parent. Any damage or theft to the equipment is the responsibility of the student/parent. District technicians and/or school-based personnel will not service or repair hardware or software owned by the student/ staff member. No internal components belonging to the district shall be placed in any personal equipment, whether as enhancements, upgrades or replacement.
Parent/Student Financial Responsibility
If a device is damaged, other than maintenance required from normal usage, students/parents are responsible for all costs for repairing damaged mobile computing devices. Only HCSD technicians utilizing approved parts may make repairs to devices. Replacement devices purchased by students/parents will not be accepted in lieu of full device replacement cost. Below are the costs associated with the repair or replacement of Chromebooks. Determination of damage will be made by HCSD employees.
| Part | Replacement Cost |
| Power Adapters | $38 (If the asset tag is removed from the brick, full replacement cost of $45 will be charged) |
| LCD screen | $50 |
| DC Power port | $80 |
| Keyboard | $10 |
| Palm Rest | $25 |
| Bottom Case | $15 |
| Top Plate | $15 |
| Webcam | $10 |
| LCD Bezel | $10 |
| Daughter Card | $15 |
| Motherboard | $85 |
| Whole Unit | $395 |
| Computer Label Removal/Destruction (Asset, Title, Serial) | $5/label |
Technical Support & Repairs
- In the event the device needs repair, it must be reported to the local school designee, most often the media
- All repairs will be performed or coordinated by HCSD’s Technology
- Parents, guardians, students, or designees are not allowed to attempt repairs themselves or contract with any other individual or business to repair any school-owned computer
Loss or Theft
Upon notice of loss or theft, the assigned student and/or their parent/guardian must immediately file an official police report. Incidents of loss or theft occurring off campus must be reported to the police the day that the loss or theft occurs or when the loss or theft is first discovered. Copies of the police report must be given to the media specialist or designee the next day that school is in session. Any loss or theft occurring on school grounds must be immediately reported to an administrator.
Parents may now complete the Acceptable User Agreement on the Parent Portal. Click here for instructions
