INDEX TO MINUTES

HALL COUNTY BOARD OF EDUCATION

Work Session - July 18, 2011.................................................................. 3970-3975

Regular Meeting - July 25, 2011............................................................. 3975-3980

Regular Meeting - July 25, 2011

Call to Order and Adoption of Agenda...................................................................... 3976

Invocation and Pledge of Allegiance........................................................................... 3976

Welcome, Recognition of Guests

      - 2011 Georgia Scholars - Sally Justus, WHHS & Kyle Reynolds, CHS............ 3976

Adoption of Minutes of Previous Meetings.............................................................. 3977

Reports, Recommendations, and Policies:

Curriculum and Instruction -

-Hall County Schools Educational Technology Conference................................. 3977

Fiscal Management -

   -(None)................................................................................................................. 3977

Business Management -

   -Bids/RFP Approvals-

         a. Security Bids............................................................................................... 3977

         b. Fire Extinguishers....................................................................................... 3978

         c. Wrecker Service........................................................................................... 3978

         d. Waste Removal-Grease & Septic................................................................ 3978

Facility Expansion Program -

   -SPLOST IV Request - July 25, 2011................................................................. 3978

   -Quit Claim Deed-Sardis Road to Hall County Commission............................... 3979

Personnel -

   -Superintendent Evaluation and Contract Discussion (see Exe. Session).... 3979/3980

   -Personnel Packet................................................................................................. 3979

Adjournment............................................................................................................... 3980

Citizens' Input/Comments......................................................................................... 3980

Executive Session for Personnel................................................................................. 3980

Hall County Board of Education

Work Session

July 18, 2011

The Hall County Board of Education held a work session in the large conference room of the Hall County School District Central Office Building at 5:00 p.m. on Monday July 18, 2011. The following were present:

Board Members:         Nath Morris, Chairman

                                    Craig Herrington, Vice Chairman

                                    Sam Chapman

                                    Brian Sloan

                                    Bill Thompson

Administrative Personnel:

William Schofield, Superintendent

Lee Lovett, Deputy Superintendent

Dr. Richard Hill, Associate Superintendent for Human Resources

Dr. Eloise Barron, Assistant Superintendent for Teaching and Learning

Jewel Armour, Executive Director of Operations

Dr. Aaron Turpin, Executive Director for Technology

Katherine Culver, Director of Special Education

Jim Sargent, Director of Student Services

Dr. Damon Gibbs, Facilities/Maintenance Director

Gordon Higgins, Director of Community Relations and Athletics

Media:

Lindsey Robinson, The Times

Visitors:

Patricia Williams, School Nutrition                                        Todd Murrow, Technology

Carrie Moffitt, Technology                                                    Mamie Coker, C.O./Health Svs. Coord.

Bridget Rodriguez, HCEA                                                      Penny Jordan, Board Clerk

Chairman Morris called the meeting to order. On motion by Brian Sloan, seconded by Sam Chapman, the board voted 5-0 to approve the agenda. The superintendent proceeded with the following:

I.       Curriculum and Instruction -

         Dr. Eloise Barron made introductory remarks for the following:

A.     United Health Care Initiative (UHC) Update - Gordon Higgins made comments and introduced Jacob Weiers, UHC Coordinator, who is assisting and overseeing the implementation of the UHC Childhood Obesity Initiative program being piloted in our school district. Mr. Weiers made comments and continued with agenda item updates subsequent to Mamie Coker's update on the S.C.O.P.E. program as indicated below.

·           School Nurse Childhood Obesity Prevention Education (S.C.O.P.E.) - Mamie Coker said they are already doing heights and weights in a Fitness Gram program and are going to incorporate that into the S.C.O.P.E. program.  School nurses will gather Body Mass Index (BMI) on all students, follow-up with blood pressure screenings and screenings for Type II Diabetes for identification of high risk students ( 85% or greater), and follow-up with parent notification to start the referral process. She noted school nurses attended a NASN one day training in March and also, said Brenau University is interested in being a partner on research.

                  Mr. Weirs reviewed agenda updates as follows:

·           NASN (National Association for School Nurses) Micro-Grants - Micro-Grants designed to assist in implementing school programs that may be applied for by schools. The following HC schools are 2011 Micro-Grant Recipients: 1) Chestatee High School, 2) Chestnut Mountain Elementary, 3) Sugar Hill Elementary, 4) Martin Technology Academy, and 5) Riverbend Elementary.

·       Alliance for a Healthier Generation - The Alliance focuses on prevention, not intervention. 24 HC elementary and middle schools have joined the Alliance. Schools identify a wellness champion who attends three trainings throughout the year. Participating schools receive reimbursement for substitutes through a Sam's Club grant. Schools go through a six step process.

·       Casey Cagle's Healthy Kids Challenge - The challenge was started by Lt. Gov. Casey Cagle in 2010. He achieved his goal of enrolling 50 schools in the Alliance in 3 months. Hall County Schools will be participating with the Alliance and joining this challenge.

·       Upcoming District Events -

Ø  Hall County Schools Fit Families 5K/1 Mile Fun Run, Sept. 17, 2011, Gainesville State College (community event to launch the new wellness initiatives that will be taking place in our schools this fall)

Ø  Implementation of the micro-grants

Ø  Family Fitness Night at Friendship Elementary - Sept. 15, 2011

Questions and discussion followed by the superintendent and board members. Mr. Schofield thanked everyone for the work they have done on the UHC initiative, an opt-in program to try and combat the childhood obesity problem. Georgia is ranked #2 for childhood obesity.

B.     Bullying and Harassment Policy Revision - Jim Sargent discussed revisions on local policies for all HCSD schools to be compliant with the new bullying/harassment regulations. After discussion, on motion by Sam Chapman, seconded by Bill Thompson, the board voted 5-0 to approve waiving the usual 30-day on the table policy procedure on said policies as they need to be in place by August 1, and on motion by Bill Thompson, seconded by Sam Chapman, the board voted 5-0 to approve the following revised policies--Policy GAAA - Equal Opportunity Employment, Policy GAEB - Harassment, Policy JCAC - Harassment, Policy JAA - Equal Educational Opportunities, as recommended by the superintendent. Copies of the policies are hereby made a part of these minutes.

C.     2011-2012 Testing Calendar Revision - Review by Dr. Eloise Barron. Discussion followed. The need for two-pages to list testing was noted.

D.     2011-2012 School Day Calendar - Discussion by Dr. Barron and the superintendent. They hope to add back February 17 as an instructional day--will decide around November.  

E.      Blended Learning Academy (discussed after item F.) - The superintendent, Dr. Turpin, and Dr. Barron discussed a proposal for the board's consideration for going ahead with a study group to think about our next charter school for HCSD that will be a 6-12 Blended Learning Academy. HallCOnnect characteristics, potential partners, number of students, brochures, and next steps were discussed. Questions and discussion followed. On motion by Bill Thompson, seconded by Craig Herrington, the board voted 5-0 to move forward with the Blended Learning Academy, as recommended by the superintendent.  

F.      Field Trips (discussed before item E.) - Review of trips by Dr. Barron. On motion by Sam Chapman, seconded by Craig Herrington, the board voted 5-0 to approve the three field trips for July, as recommended by the superintendent. The list of trips is hereby made a part of these minutes by reference.

II.     Business Management

         A.     Request for Board Action on Student Meal Prices - An interim rule from the USDA modifying the manner for determining SY2010-2011 average meal prices was discussed by Mr. Lovett. When applying the pricing formula, the weighted average meal price was less than the simple average meal, therefore, we are not required to increase 2011-2012 school year meal prices. We would like to rescind the five cents meal price increase approved at the April 25^th meeting and leave student meal prices the same as last year's. On motion by Sam Chapman, seconded by Craig Herrington, the board voted 5-0 to approve rescinding the five cents price increase approved at the April 25^th meeting and to allow leaving student meal prices at $1.40 for elementary and $1.50 for middle/high for SY 2011-2012, as recommended by the superintendent. A copy of the request is hereby made a part of these minutes.

                  The superintendent welcomed Hillary Savage back after the birth of her second daughter.

III.    Facility Expansion Program

         A.     Friendship Elementary Right-of-Way - Friendship Road is being widened to a four lane with medians. The D.O.T. has made an offer to purchase two small pieces of our property (.218 acres at $125,000 per acre (27,250 for the land itself), and also wants two permanent construction easements offered at $30,525, plus a $15,000 cost to cure their offer, for a total offer of $72,900. Dr. Gibbs and the superintendent looked at the easements and found that one of the them would drastically affect parcel #23, land beside parcel 22 which Friendship Elementary sits on, and they would like to change parcel #23 to a temporary easement. The current school entrance on Friendship Road is being vacated and moved further down to the lower side of the parking lot where there will be a median break on Friendship Road.  The D.O.T. will construct the new entrance and will tear down the old entrance. HC would like to make a counter offer to the D.O.T., keeping the $72,900 figure-but would include a cost reduction based on changing from a permanent to temporary easement, and adding a higher cost to cure figure, $25,000 versus $15,000, which was thought to be a little low for corrections to be made to the old entrance. Questions and discussion followed. A board member suggested inquiring about having the D.O.T. install a caution light. On motion by Sam Chapman, seconded by Bill Thompson, the board voted 5-0 to approve the counter offer to the D.O.T., as recommended by the superintendent.

         B.     Energy Efficiency Upgrades - Dr. Gibbs discussed state of the art energy efficient upgrades for system schools which can be monitored online and save $480,000 a year-with payback in four years in middle and high schools. Discussion followed.

C.     SPLOST Report - Review of SPLOST III Revenues for June 2011, by Mr. Schofield.

         D.     SPLOST III Request - July 18, 2011 - Requests were discussed by Dr. Gibbs and the superintendent. On motion by Sam Chapman, seconded by Bill Thompson, the board voted 5-0 to approve the July 18, 2011, SPLOST III Fund Requests, as recommended by the superintendent, as follows:

IV.    Fiscal Management

         A.     FY 2011 Budget Amendment - Mr. Lovett reviewed the budget amendment for state source adjustments. On motion by Craig Herrington, seconded by Bill Thompson, the board voted 5-0 to approve Budget Amendment 6 FY 2011, as recommended by the superintendent. A copy of the amendment is hereby made a part of these minutes.

V.     Personnel - Dr. Hill reviewed the personnel packet noting that Tim Rogers was being recommended as AP at JHS, and Susan Rogers was being recommended as full-time AP at FBHS. On motion by Craig Herrington, seconded by Bill Thompson, the board voted 5-0 to approve the superintendent's recommendations for certified and classified personnel recommendations as presented on the personnel packet dated July 18, 2011, as summarized below. The packet is hereby made a part of these minutes by reference.

         July 18, 2011

I.    Certified Personnel 2010-11

A.      0   Resignations

B.      0   Recommendations

C.      0   Transfers

D.      0   Reclassifications from Temporary to Permanent Status

E.       2   Long-Term Substitutes

II.  Certified Personnel 2011-12

A.    14    Resignations

B.    34   Recommendations

C.    13   Transfers

D.      0   Reclassifications from Temporary to Permanent Status

E.       2   Long-Term Substitutes

F.       0   Other

III. Classified Personnel 2010-11

A.      3   Resignations

B.      0   Recommendations

C.      0   Transfers

D.      0   Other

E.       1   Termination

IV. Classified Personnel 2011-12

A.      8   Resignations

B.    19   Recommendations

C.    11   Transfers

D.      0   Other

E.       3   Terminations

VI.    Executive Session for Personnel - At 6:30 p.m., on motion by Craig Herrington, seconded by Bill Thompson, the board voted 5-0 to enter into executive session to discuss or deliberate upon the appointment, employment, compensation, hiring, disciplinary action or dismissal, or periodic evaluation or rating of a public officer or employee. At 7:07 p.m., on motion by Sam Chapman, seconded by Craig Herrington, the board voted 5-0 to come out of executive session. No action was taken.

On motion by Brian Sloan, seconded by Craig Herrington, the board voted 5-0 to adjourn the meeting.

The meeting adjourned at 7:17 p.m.

____________________________________      _______________________________________

Nath Morris, Chairman                                        William Schofield, Superintendent

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                                                                                          Hall County Board of Education

Regular Meeting

July 25, 2011

The regular meeting of the Hall County Board of Education was held in the large conference room of the Hall County School District Central Office Building at 5:00 p.m. on Monday, July 25, 2011. The following were present:

Board Members:

Nath Morris, Chairman

Craig Herrington, Vice Chairman

Sam Chapman

Brian Sloan

Bill Thompson

Administrative Personnel:

William Schofield, Superintendent

Lee Lovett, Deputy Superintendent

Dr. Eloise Barron, Assistant Superintendent for Teaching and Learning

Dr. Aaron Turpin, Exec. Director for Technology

Cookie Palmer, Director, School Nutrition

Media:

Dallas Duncan, The Times

Visitors:

Earl Roach, SRO                                                                     Dwight Miller, Citizen

Jimmy Smith, Technology                                                      Howard Reynolds, Parent

Dr. Sally Krisel, C.O.                                                             Penny Jordan, BOE Clerk

Sam Justus, Brother of Sally Justus

CALL TO ORDER AND ADOPTION OF AGENDA

Chairman Morris called the meeting to order at 5:00 p. m. On motion by Sam Chapman, seconded by Bill Thompson, the board voted 5-0 to approve the agenda.

INVOCATION AND PLEDGE OF ALLEGIANCE

Brian Sloan gave the invocation and Superintendent Schofield led in the Pledge of Allegiance to the Flag. 

WELCOME, RECOGNITION OF GUESTS

Dr. Eloise Barron made introductory remarks. Dr. Sally Krisel reviewed qualifications for being a Georgia Scholar and followed with recognitions of the following 2011 Georgia Scholars. Awards were presented by board members as designated.

·      Sally Justus - West Hall High (Craig Herrington)

2011 Georgia Scholar (Sally also earned the IB Diploma)

Sally will be attending Harvard next year. Sally's brother Sam was present.

·      Kyle Reynolds - Chestatee High (Bill Thompson)

2011 Georgia Scholar

Kyle will be attending the University of Texas at Dallas on a pre-law track next year on a scholarship received. Kyle's father was present.

Mr. Schofield followed with comments.

ADOPTION OF MINUTES OF PREVIOUS MEETINGS

On motion by Brian Sloan, seconded by Sam Chapman, the board voted 5-0 to adopt the minutes of June 6, 2011, Called Board Meeting, June 13, 2011, Public Comment on FY 2012 Budget/Work Session, and June 23, 2011, Called Board Meeting/FY 2012 Budget Hearing/and Items Added Due to Cancellation of the June 27, 2011, Regular Meeting. Prior to adoption of the minutes, Chairman Morris said he talked with the superintendent and board about putting items from previous meetings for consideration and adoption of minutes under a consent agenda and they agreed with doing this.

REPORTS, RECOMMENDATIONS, AND POLICIES

A.     Curriculum and Instruction

         Dr. Eloise Barron made introductory comments for the following:

1.   Hall County Schools Educational Technology Conference (ETC) - Dr. Turpin reported on the annual ETC conferences starting tomorrow, July 26, at LCCA, for Administrators; and on Wednesday-Friday-July 27-29, for teachers. He said all presenters are from Hall County except for the keynote speaker and thought it was phenomenal to have the quality within our classrooms presenting with the same quality as presenters at a state or national conference. Questions and discussion followed. Another technology tour is planned after Christmas. Mr. Schofield thanked Dr. Turpin for the great job he does and said he would be putting together a SPLOST IV instructional technology plan for technology over the next 18 months, for the August work session.

B.     Fiscal Management - (none)

C.     Business Management

         1.   Bids/RFP Approvals -

               The following bids were discussed by Mr. Lovett and subsequently approved as designated:

               a.   Security Bids: (4 companies placed bids)

                              EKG Security                                           Soteria Force

                              National Alliance Security                        Tri-County Security

                              Soteria Force offered the best bid for Security.

On motion by Sam Chapman, seconded by Bill Thompson, the board voted 5-0 to approve the lowest bid of $9.01 per hour from Soteria Force L/P., Inc. for Security, as recommended by the superintendent. The bid tabulation is hereby made a part of these minutes.

b.   Fire Extinguishers: (4 companies placed bids)

               Cliff's Fire Extinguisher                            Safety Plus, Inc.

               Peach State Fire, Inc.                                Simplex Grinnell

               Safety Plus offered the best bid for Fire Extinguishers.

On motion by Bill Thompson, seconded by Craig Herrington, the board voted 5-0 to approve the best bid from Safety Plus for Fire Extinguishers, as recommended by the superintendent. The bid tabulation is hereby made a part of these minutes.

c.   Wrecker Service: (4 companies placed bids)

               Billy E. Smith Wrecker Service                 Patterson's Inc.

               Holland Wrecker & Towing                      Terry's Auto Towing Service

Terry's Auto Towing Service offered the best bid for Wrecker and Towing Services.

On motion by Craig Herrington, seconded by Brian Sloan, the board voted 5-0 to approve the best bid from Terry's Auto Towing Service for Wrecker and Towing Services, as recommended by the superintendent. The bid tabulation is hereby made a part of these minutes.

d.   Waste Removal - Grease & Septic: (5 companies placed bids)

               Atlantic Pit                                               Townley Construction Company

               Hulsey Environmental Services                       Williamson Waste Removal, Inc.

               Liquid Environmental Solutions

         Hulsey Environmental Services offered the best bid for Waste Removal - Grease & Septic.

On motion by Sam Chapman, seconded by Craig Herrington, the board voted 5-0 to approve the best bid from Hulsey Environmental Services for Waste Removal - Grease & Septic, as recommended by the superintendent. The bid tabulation is hereby made a part of these minutes.

D.     Facility Expansion Program

         1.   SPLOST IV Request - July 25, 2011 - Dr. Gibbs discussed the request saying eventually it would be possible to control energy room by room, not just by school zones, and they would have the capability to schedule events and override the systems at the push of a button. On motion by Sam Chapman, seconded by Bill Thompson, the board voted 5-0 to approve the following SPLOST IV Request dated July 25, 2011, as recommend by the superintendent:

Construction/Renovation:

Middle/High HVAC DDC control energy efficiency upgrades-            $1,700,000.00

2.   Quit Claim Deed-Sardis Road to Hall County Commission - Discussion by Dr. Gibbs and the superintendent regarding deeding the road at Sardis to the County with a 50" right-of-way on our side. The County is going to include it in the roadway system and name it Bobcat Trail after the school mascot and maintain it as a county road at that point, and repairs that are desperately needed will be taken care of. A survey is being done tomorrow. Questions and discussion followed. On motion by Brian Sloan, seconded by Craig Herrington, the board voted 5-0 to approve the quit claim deed to Hall County pending review of the survey and it meeting requirements, as recommended by the superintendent.

E.      Personnel

         1.   Superintendent Evaluation and Contract Discussion (see executive session)

2.   Personnel Packet - Mr. Schofield announced that Dr. Hill was not present due to the illness of his mother-in-law. After board members reviewed the personnel packet, on motion by Bill Thompson, seconded by Craig Herrington, the board voted 5-0 to approve the superintendent's recommendations for certified and classified personnel s on the personnel packet dated July 25, 2011, as summarized below. The packet is hereby made a part of these minutes by reference.

July 25, 2011

I.       Certified Personnel 2010-11

A.      0   Resignations

B.      0   Recommendations

C.      0   Transfers

D.      0   Reclassifications from Temporary to Permanent Status

E.       0   Long-Term Substitutes

II.    Certified Personnel 2011-12

A.      1    Resignation

B.    14   Recommendations

C.      3   Transfers

D.      0   Reclassifications from Temporary to Permanent Status

E.       0   Long-Term Substitutes

F.       0   Other

III.   Classified Personnel 2010-11

A.      0   Resignations

B.      0   Recommendations

C.      0   Transfers

D.      0   Other

E.       0   Terminations

IV.   Classified Personnel 2011-12

A.      3   Resignations

B.      3   Recommendations

C.      5   Transfers

D.      0   Other

E.       0   Terminations

ADJOURNMENT

At 5:35 P.M., on motion by Bill Thompson, seconded by Craig Herrington, the board voted unanimously to adjourn the meeting.

CITIZENS' INPUT & COMMENTS

Chairman Morris called for citizens' input. There were none.

EXECUTIVE SESSION FOR PERSONNEL

At 5:36 P.M., on motion by Bill Thompson, seconded by Craig Herrington, the board voted 5-0 to enter into executive session to discuss or deliberate upon the appointment, employment, compensation, hiring, disciplinary action or dismissal, or periodic evaluation or rating of a public officer or employee. At 6:20 P.M., on motion by Sam Chapman, seconded by Craig Herrington, the board voted 5-0 to come out of executive session.

·       On motion by Craig Herrington, seconded by Sam Chapman, the board voted 5-0 to accept the superintendent's evaluation as amended.

·       On motion by Craig Herrington, seconded by Bill Thompson, the board voted 5-0 to extend the superintendent's contract through June 30, 2014 (July 1, 2011 - June 30, 2014).

The executive session adjourned at approximately 6:25 P.M.

____________________________________      _______________________________________

Nath Morris, Chairman                                          William Schofield, Superintendent

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