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Hall County Board of Education
Work Session
July 19, 2010
Board Members: Richard Higgins, Chairman (arrived at approx. 5:30 p.m.)
Nath Morris, Vice Chairman
Sam Chapman
Craig Herrington
Brian Sloan
Administrative Personnel:
William Schofield, Superintendent
Lee Lovett, Deputy Superintendent
Dr. Richard Hill, Assoc. Supt. for Human Resources
Dr. Eloise Barron, Assist. Supt. for Teaching and Learning
Jewel Armour, Executive Director of Operations
Gordon Higgins, Director of Community Relations and Athletics
Jim Sargent, Director of Student Services
Dr. Aaron Turpin, Executive Director of Information Technology
Jim Sargent, Director of Student Services
Gordon Higgins, Director of Community Relations and Athletics
Media:Carolyn Crist, The Times Visitors:
Jimmy Smith, Technology Dr. Damon Gibbs, JHS Principal
Todd Murrow, Technology Johnny Johnson, Parent
Karol Tullis, School Nutrition Carrie Moffitt, Technology
Larry West, Maintenance Nancy Sturtevant
Bill Thompson Kelly Schollaert, Da Vinci
Bridget Neukum Laura McCarty, GA Humanities Council
Pam Neukum Andrew Whaley, Whaley Landscape, Inc.
Michael Dionne Chuck Scott
Katie Rose Dionne, Da Vinci Penny Jordan, BOE Clerk
Dr. Terry Sapp, CHS
Vice Chairman, Nath Morris, called the meeting to order at 5:00 p.m. On motion by Sam Chapman, seconded by Brian Sloan, the board voted 4-0 to adopt the agenda. Superintendent Schofield proceeded with the following.
I. Curriculum and Instruction
Dr. Eloise Barron made introductory comments for the following:
A. Recognitions –Recognitions were made by Sally Krisel and awards were presented to them by board members designated. Photos were taken.
Robert C. Byrd Honor Scholars for 2010 Cindy Lin – East Hall High School - (Sam Chapman)Emily Wilson – Flowery Branch High School - (Brian Sloan)Mackenzie Hayes – Johnson High School - (Brian Sloan)Chelsea Clever – North Hall High School (Not able to attend) Stede Granger – West Hall High School (Not able to attend) 2010 Georgia Scholar Winners Bridget Neukum – Chestatee High School - (Nath Morris)Hannah Plummner – Chestatee High School (absent/out of the country)Andrew Popovici – Flowery Branch High School (absent) • Kelly Schollaert – Da Vinci Academy – (Brian Sloan)2010 Georgia Nominee Patricia Behring National History Day Teacher of the Year Award – Laura McCarty with Georgia Humanities Council made comments following Ms. Schollaert’s recognition. Ian Cundiff – Da Vinci Academy (Brian Sloan)2010 Georgia National History Day 1st Place – Junior Individual Performance • Katie Dionne – Da Vinci Academy (Brian Sloan)2010 Georgia National History Day 2nd Place – Junior Individual Performance 2010 Washington, DC National History Day 11th Place – Junior Individual Performance
B. Code of Conduct – On motion by Craig Herrington, seconded by Brian Sloan, the Board voted 4-0 to approve the revised Code of Conduct, as recommended by the superintendent. A copy of the COC is hereby made a part of these minutes by reference.
C. 2010-11 Testing Calendar Revision – On motion by Sam Chapman, seconded by Brian Sloan, the board voted 4-0 to approve the revised 2010-11 Testing Calendar, as recommended by the superintendent. A copy of the calendar is hereby made a part of these minutes.
D. Sylvester B. Jones – Early Language Development Center – Discussion by Dr. Barron, the superintendent, Brian Sloan, and Sam Chapman. United Way is donating $30,000 to help with the partnership planned with Gainesville State College and North Georgia College at the center. Classroom space for 60, 4 year olds and 50, Pre-K students is planned. A shuttle will be used for transporting students.
E. Charter Implementation Grants - $200,000/Each – Dr. Barron said Chestatee Academy of Inquiry and Talent Development; Martin Technology Academy of Math and Science; McEver Arts Academy; and Wauka Mountain Multiple Intelligences Academy would each be eligible for $200,000 implementation grants. These will go to the state board in September.
F. Elementary Support Program – Postponed—not ready yet.
G. ITBS – 2010-2011 – Dr. Barron discussed using ITBS for one more year in grades 3, 5, and 8—at a cost of $20,000 for the 3 grade levels--$102,000 savings. On motion by Sam Chapman, seconded by Craig Herrington, the board voted 5-0 (Chairman Higgins present) to approve ITBS in grades 3, 5, and 8, at $20,000 for 2010-11, as recommended by the superintendent.
H. Field Trip – Review by Dr. Barron. On motion by Sam Chapman, seconded by Nath Morris, the board voted 5-0 to approve the trip listed, as recommended by the superintendent. The list is hereby made a part of these minutes by reference.
II. Business ManagementA. Bids/RFP Approvals
1. Pine Straw Mulch Bid – Discussion. On motion by Craig Herrington, seconded by Nath Morris, the board voted 5-0 to approve the low bid from Whaley Landscape Services, Inc. in the amount of $65,138.64 for pine straw mulch, as recommended by the superintendent. A copy of the bid tabulation is hereby made a part of these minutes.
2. Elementary School Video Conferencing – Discussion by Dr. Aaron Turpin. On motion by Sam Chapman, seconded by Brian Sloan, the board voted 5-0 to approve the proposal from the vendor dB Audio Video, in the amount of $306,982.08, for Elementary School Video Conferencing (use QSCAB funds), as recommended by the superintendent. The bid tabulation is hereby made a part of these minutes.
3. School Nutrition Program – Large Equipment Bid – Review of bids by Lee Lovett. On motion by Nath Morris, seconded by Brian Sloan, the board voted 5-0 to approve the lowest bidder, Citisco, in the amount of $2,740.00 for the ice machine and bin for the 2010-2011 school year, as recommended by the superintendent. The bid tabulation is hereby made a part of the minutes by reference.
III. Facility Expansion Program
A. Analysis of SPLOST III Revenues – June 2010 – Report by Lee Lovett.
B. SPLOST III Request – July 19, 2010 –Lee Lovett and Dr. Turpin discussed the SPLOST III funds request by the technology department to purchase teacher laptops through a lease agreement with Dell Financial. On motion by Sam Chapman, seconded by Craig Herrington, the board voted 5-0 to approve the request for SPLOST III funds for a three year lease agreement with an annual payment of $299,488.86 with Dell Financial to purchase 792 teacher laptops, as recommended by the superintendent. A copy of the request is hereby made a part of these minutes.
IV. PersonnelA. FY11 Work Schedule Discussion – Dr. Hill discussed whether sick leave days earned by certified and classified employees should be changed or left the same due to FY11 work schedule changes. Superintendent Schofield recommended leaving Sick Leave static.B. Personnel Packet – Dr. Hill reviewed a handout on personnel actions needing approval tonight. On motion by Nath Morris, seconded by Sam Chapman, the board voted 5-0 to approve the following certified personnel for 2010-11, as recommended by the superintendent: July 19, 2010 – Certified Personnel Recommendations 1 Recommendation Jennifer Teems, Central Office, School Nutrition Coordinator 3 TransfersSuzanne C. Chadwick, West Hall Middle, Assistant Principal Rodney Stephens, West Hall Middle, Assistant Principal Greg L. Williams, West Hall High, Principal The list of approved recommendations is hereby made a part of these minutes by reference. The superintendent noted they were pleased with the landscapers this year. Also, Dr. Hill noted that almost all of Jones’s entire faculty had been placed elsewhere. V. Executive Session for Superintendent Evaluation – At 5:53 p.m., on motion by Brian Sloan, seconded by Craig Herrington, the board voted 5-0 to enter into executive session for the superintendent’s evaluation. At 7:34 p.m., on motion by Brian Sloan, seconded by Craig Herrington, the Board voted 5-0 to come out of executive session. At 7:35 p.m., on motion by Nath Morris, seconded by Craig Herrington, the Board voted unanimously to adjourn the meeting. ____________________________________ _______________________________________Richard Higgins, Chairman William Schofield, Superintendent******************************************************************************
Hall County Board of Education
Regular Meeting
July 26,, 2010
The regular meeting of the Hall County Board of Education was held in the large conference room of the Hall County School District Central Office Building at 5:00 p.m. on Monday, July 26, 2010. The following were present:
Board Members:
Nath Morris, Vice Chairman
Craig Herrington
Sam Chapman
Brian Sloan
Chairman Higgins was out of town.
Administrative Personnel:
William Schofield, Superintendent
Lee Lovett, Deputy Superintendent
Dr. Richard Hill, Associate Superintendent for Human Resources
Dr. Eloise Barron, Assistant Superintendent for Teaching and Learning
Jewel Armour, Executive Director of Operations
Gordon Higgins, Director of Community Relations and Athletics
Hillary Savage, Director of School Nutrition
Dr. Gary Stewart, Exec. Director of Adm. Services, School Safety and Security
Dr. Aaron Turpin, Exec. Director of Information, Technology, and Assessment
Cookie Palmer, School Nutrition
Jennifer Teems, School Nutrition Coordinator
Dr. Sally Krisel
Karol Tullis, School Nutrition
Media:Carolyn Crist, The TimesJerry Gunn, WDUN Visitors:Todd Murrow, Technology Kevin Lloyd, Leadership HallBill Thompson Dr. Damon Gibbs, JHSLance Gresham Penny Jordan, Board Clerk
CALL TO ORDER AND ADOPTION OF AGENDA
Vice Chairman Morris called the meeting to order at 5:05. On motion by Sam Chapman, seconded by Craig Herrington, the board voted 4-0 to approve the agenda.
INVOCATION AND PLEDGE OF ALLEGIANCE
Sam Chapman gave the invocation and Superintendent Schofield led in the Pledge of Allegiance to the Flag.
ADOPTION OF MINUTES OF PREVIOUS MEETINGS
On motion of Brian Sloan, seconded by Craig Herrington, the board voted 4-0 to adopt the minutes of June 14, 2010 (Work Session), and June 28, 2010 (Regular Meeting).
REPORTS, RECOMMENDATIONS, AND POLICIES
An update was given by Gordon Higgins, at the superintendent’s request, on recommendations made by the Gainesville/Hall Sportsmanship committee for new guidelines setting standards for academic eligibility and sportsmanship at games for players, coaches and fans. Nath Morris suggested posting a mission statement, motto, or creed at each gym entry--to be the first thing noticed upon entry. The superintendent followed with comments noting that Dr. Greg Williams, who was recently named as the new principal at West Hall High was the one who suggested making visiting sports teams to feel welcome and being accommodated on their arrival.
A. Curriculum and Instruction 1. Elementary Support Program – Dr. Eloise Barron discussed starting a student support program at Jones Elementary School to offer special instruction to lower grade elementary students in need of behavioral supports whose behavior is disruptive in class, as an alternative to suspension. Students would be removed and placed in a class to work one on one with a teacher for up to 19 days, with no more than five to eight students in the class. Transportation would be provided by Hall County. On motion by Sam Chapman, seconded by Craig Herrington, the board voted 4-0 to approve the student support program at Jones Elementary School, as recommended by the superintendent. 2. Educational Technology Conference – Dr. Aaron Turpin reported on the technology conference coming up July 28-30 at Flowery Branch High School. They will be video taping most of the conference contents for those unable to attend. Nearly eighty per cent of the teachers teaching classes at the conference are from Hall County. B. Fiscal Management
1. Financial Report – June 30, 2010 – Mr. Lovett reported all line items were as close as they’ve ever been. He commended his financial staff for the timeliness of closing the year out. On motion by Brian Sloan, seconded by Craig Herrington, the board voted 4-0 to approve the June 30, 2010, Financial Report, as recommended by the superintendent. The report is hereby made a part of these minutes by reference.
2. Approval of Payments – June 2010 – On motion by Brian Sloan, seconded by Craig Herrington, the board voted 4-0 to approve the June 2010 payments, as recommended by the superintendent. The list is hereby made a part of these minutes by reference.
C. Business Management
1. Bids/RFP Approvals
a. Security Guard Services – On motion by Brian Sloan, seconded by Craig Herrington, the board voted 4-0 to approve continuing security guard services with Soteria Force at the low bid of $9.00 per hour, as recommended by the superintendent. The bid tabulation is hereby made a part of these minutes.
D. Facility Expansion Program
1. SPLOST III Requests – July 26, 2010 – Discussion of projects. On motion by Sam Chapman, seconded by Craig Herrington, the board voted 4-0 to approve the following SPLOST III requests, as recommended by the superintendent:
SPLOST III Requests - July 26, 2010
Construction/Renovation:
Friendship Elem. 11,000.00
Physical Education Activity Court
Oakwood Elem. 16,000.00
Additional needs to roof repair
Sugar Hill Elem 14,000.00
Physical Education Activity Field Renovation
System Wide 10,000.00
HVAC thermostat Renovation
Upgrading to electronic programmable units
West Hall Middle 3,500.00
Modifications to Signs
Martin Elem. 3,006.00
Modifications to Signs – New Charter Status
McEver Elem.
Modifications to Signs – New Charter Status 2,176.00
Wauka Mountain Elem.
Modifications to Signs – New Charter Status 5,780.00
Chestnut Mountain Elem.
Modifications to Signs – New Charter Status 3,000.00
Chestatee Middle School
Modifications to Signs – New Charter Status 1,850.00
Superintendent Schofield noted that Buford, Gainesville, and Hall County were talking about extending the one penny sales tax through a March 2011, referendum. He said they would need to discuss the purpose for SPLOST IV with the Chamber of Commerce, stressing that voters would not be asked to approve a new tax, merely extending the present sales tax.
E. Personnel – Personnel Packet –Dr. Hill made comments about changes on Policy GBRI, Professional Personnel Personal Leaves and Absences, and changes made on personnel since the work session. He noted Dr. Shane Rayburn was being recommended for principal at Oakwood Elementary School effective tomorrow.
Sam Chapman followed with comments saying he sat in on some Principal interviews this week and was very impressed with the process. He then gave an update on a meeting he attended today on under collection rates on the Sales Tax Pilot Study with Georgia Department of Revenue.
ADJOURNMENT
At 5:40, on motion by Craig Herrington, seconded by Sam Chapman, the board voted to adjourn the meeting.
CITIZENS’ INPUT & COMMENTS
Vice Chairman Morris called for citizens’ comments. There were none.
EXECUTIVE SESSION FOR PERSONNEL
At 5:45 p.m., on motion by Craig Herrington, seconded Sam Chapman, the board voted 4-0 to enter into executive session to discuss or deliberate upon the appointment, employment, compensation, hiring, disciplinary action or dismissal, or periodic evaluation or rating of a public officer or employee. At 5:58 p.m., on motion by Craig Herrington, seconded by Sam Chapman, the board voted 4-0 to come out of executive session. On motion by Sam Chapman, seconded by Craig Herrington the board voted unanimously to approve the superintendent’s certified and classified personnel recommendations as summarized below. The lists of approved recommendations are hereby made a part of these minutes by reference.
July 26, 2010 I. Certified Personnel 2009-10
A. 0 Resignations
B. 0 Recommendations
C. 0 Transfers
D. 0 Reclassifications from Temporary to Permanent Status
E. 0 Long-Term Substitutes
II. Certified Personnel 2010-11
A. 11 Resignations
B. 21 Recommendations
C. 44 Transfers
D. 0 Reclassifications from Temporary to Permanent Status
E. 5 Long-Term Substitutes
F. 0 Other
III. Classified Personnel 2009-10
A. 2 Resignations
B. 0 Recommendations
C. 0 Transfers
D. 0 Other
E. 0 Terminations
IV. Classified Personnel 2010-11
A. 4 Resignations
B. 4 Recommendations
C. 4 Transfers
D. 0 Other
E. 1 Termination
At 6:01 p.m., on motion by Craig Herrington, seconded by Brian Sloan, the board voted unanimously to adjourn the meeting. ____________________________________ _______________________________________Richard Higgins, Chairman William Schofield, Superintendent******************************************************************************
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