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Hall County Board of Education
Work Session
June 1, 2009
The Hall County Board of Education met for a work session at 4:00 P.M. on June 1, 2009, in the conference room of the Hall County School District Central Office Building. The following were present:
Board Members: Richard Higgins, Chairman
Nath Morris, Vice Chairman
Craig Herrington
Sam Chapman
Brian Sloan
Administrative Personnel: William Schofield, Superintendent Lee Lovett, Deputy Superintendent Dr. Richard Hill, Associate Superintendent for Human Resources Dr. Eloise Barron, Assistant Superintendent for Teaching and Learning Jewel Armour, Executive Director of OperationsJerry Huguley, Construction ManagerKathy Culver, Director of Special Education Media:Jessica Jordan, The TimesJerry Gunn, WDUN Visitors: Gerald Boyd, C. O. Butch Miller, VisitorPatty Robinson, C. O. Kimberley Boyd, TeacherTodd Murrow, Technology Mae Martin, HCEAJohnny Johnson, Parent Tamara Etterling, MartinCarrie Moffitt, Technology David Robles, TechnologySteve Brock, HCEA Hillary Savage, School NutritionSharon Brock, Visitor Penny Jordan, Board ClerkKarol Tullis, School Nutrition Chairman Higgins called the meeting to order at 4:00 P.M. On motion of Nath Morris, seconded by Sam Chapman, the board voted 5-0 to adopt the amended agenda, moving Curriculum and Instruction Item A., Martin Elementary’s Story-The Road to Becoming a Charter School, to wherever it falls on the agenda at approximately 5:30 P.M., and adding omitted FY 2010 Budget discussion. Superintendent Schofield proceeded as follows: I. Curriculum and Instruction B. Additional High School Club for FY 2010 – Discussion by Dr. Eloise Barron. On motion by Sam Chapman, seconded by Craig Herrington, the board voted 5-0 to allow Johnson High School to offer the additional Y Club next year, as recommended by the superintendent. The request is hereby made a part of these minutes by reference. C. Field Trips – Dr. Barron reviewed 6 field trip requests and asked for the board to consider approving field trip number 4 tonight because of the timeline. On motion by Nath Morris, seconded by Sam Chapman, the board voted 5-0 to approve field trip #4, Johnson High School, Yearbook Camp in Helen, as recommended by the superintendent. The list is hereby made a part of these minutes by reference. D. Hall County Technology Plan – Dr. Aaron Turpin and David Robles reviewed the technology plan with the board. Discussion followed. II. Fiscal Management A. Approval of Payments – April 2009 – Review and discussion by Lee Lovett and the superintendent. III. Facility Expansion Program
A. Bids/RFP Approvals -
1. Tadmore Roof Bid – Jerry Huguley reviewed 3 bids received on the roof for Tadmore Elementary School and recommended going with H & H Roofing of Toccoa. On motion by Nath Morris, seconded by Sam Chapman, the board voted 5-0 to approve the bid from H & H Roofing in the amount of $19,875.00 and to pay for it out of SPLOST II funds, as recommended by the superintendent. Bid tabulations are hereby made a part of these minutes by reference. (Amount included in SPLOST II Funds Requests below)
B. SPLOST Report - 1. Analysis of SPLOST III Revenues – May 2009 – Lee Lovett reviewed revenues received noting they have been rather erratic recently. C. SPLOST Request - 1. SPLOST – June 2009 – Jerry Huguley reviewed 4 SPLOST fund requests for June. On motion by Nath Morris, seconded by Craig Herrington, the board voted 5-0 to approve the SPLOST fund requests, noting to change the Tadmore roof request to be paid from SPLOST II funds instead of SPLOST III, as recommended by the superintendent. The requests are as follows: Request to Use SPLOST II Funds:· White Sulphur Elementary Fence $ 3,550.00· World Language Academy Activity Field Fencing $ 3,150.00· Davis Middle School Computer panel, outlets, and wiring (new DMS) $25,879.55· Tadmore Elementary Roof (Partial roof, approximately 110 sq. ft.) (the bid was approved above) $19,875.00 The list is hereby made a part of these minutes by reference. IV. Personnel Dr. Richard Hill noted that next Monday the superintendent would be recommending Robin Gower and Beth Skarda, as the new principals for Tadmore Elementary, and Sugar Hill Elementary, respectively; and Drew Rogers as Assistant Principal for Sugar Hill Elementary. He said there were 5 or 6 assistant principal vacancies remaining and about 150 applicants have been received for those. Comments followed by the superintendent and Sam Chapman on how well the interview process had been going. V. Executive Session for Personnel and Potential Litigation – (Not needed) BREAK - A short dinner break was taken before resuming the meeting for budget discussion. II. Fiscal Management (continued) B. FY 2010 Budget Discussion – Superintendent Schofield said the FY 2010 Budget was in some ways one of the most challenging and in other ways one of the most straight forward because there were not a lot of choices. He reviewed two handouts--Stimulus Funds Talking Points, and General Funds Development, and he said the FY 2010 budget was so far holding true to their December discussion about building a budget that was $10 million dollars less than last year’s--$207 million versus $217 million. He reiterated the Board’s wishes to not increase taxes and the millage rate would probably remain the same as last year’s. Recent budget changes made by the governor that affects the budget were discussed with the board with him noting they will have to go in and pull out items to create a stimulus budget to run alongside of this budget. Three additional budgets for next year were discussed--Stabilization Stimulus Budget, Title 1 Budget, and 6B Stimulus Budget. The tentative budget was then reviewed and discussed line by line by the superintendent and board members. A break was taken at approximately 5:30 P.M. at Line 83 for the delayed Martin Elementary School presentation. BREAK – I. Curriculum and Instruction (continued) A. Martin Elementary’s Story – The Road to Becoming a Charter School – Superintendent Schofield and Principal Tammy Seymour made introductory comments. The Leadership Team from Martin Elementary then presented their story leading them to become a math and science charter school by having a leader act as a storyteller reading a book to the other leaders who were sitting on the floor listening and responding to the storyteller’s questions. II. Fiscal Management (continued) B. FY 2010 Budget Discussion – Budget line item discussion resumed at 5:54 P.M. Chairman Higgins called for a motion to adjourn. On motion by Craig Herrington, seconded by Nath Morris, the board voted 5-0 to adjourn the meeting. The meeting adjourned at approximately 7:00 P.M. ______________________________ ______________________________Richard Higgins, Chairman William Schofield, Superintendent
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Hall County Board of Education
Regular Board Meeting
June 8, 2009
Board Members:
Richard Higgins, Chairman
Nath Morris
Craig Herrington
Sam Chapman
Brian Sloan
Administrative Personnel:
William Schofield, Superintendent
Lee Lovett, DeputySuperintendent
Dr. Richard Hill, Associate Superintendent for Human Resources
Dr. Eloise Barron, Assistant Superintendent for Teaching and Learning
Jewel Armour, Executive Director of Operations
Dr. Aaron Turpin, Executive Director of Information, Technology, and Assessment
Jerry Huguley, Construction and Maintenance Manager
Kathy Culver, Director of Special Education
Cookie Palmer, Director of School Nutrition
Media:Jessica Jordan, The TimesJerry Gunn, WDUN Visitors:Todd Murrow, Technology Karol Tullis, School NutritionCarrie Moffitt, Technology Lee Brown11 Boy Scouts - Troop 16/FUM Dr. Jackie Adams, WHHSKeith Floyd – BS Troop 16 Leader Penny Jordan, HCBOE ClerkRon Bracewell – BS Troop 16 Leader
CALL TO ORDER AND ADOPTION OF AGENDA
Chairman Higgins called the meeting to order at 5:30 P.M. On motion by Nath Morris, seconded by Sam Chapman, the board voted 5-0 to adopt the agenda.
INVOCATION AND PLEDGE OF ALLEGIANCE
Brian Sloan gave the invocation and Boy Scouts from Troop 16 of First United Methodist Church, led in the Pledge of Allegiance to the Flag.
WELCOME, RECOGNITION OF GUESTS
Chairman Higgins welcomed everyone to the meeting. There were no recognitions.
ADOPTION OF MINUTES OF PREVIOUS MEETINGS
On motion of Nath Morris, seconded by Sam Chapman, the board voted 5-0 to adopt the minutes of May 4, 2009 (Work Session), and May 11, 2009 (Regular Meeting).
REPORTS, RECOMMENDATIONS, AND POLICIES A. Curriculum and Instruction
Dr. Eloise Barron made introductory comments for the following:
1. Charter Planning Grant Application – Spout Springs Elementary Principal, Steve McDaniel; and Gifted Teacher, Leigh Brown, made comments. On motion of Sam Chapman, seconded by Craig Herrington, the board voted 5-0 to approve the McEver Elementary and Spout Springs Elementary $5,000 planning grants, as recommended by the superintendent. The applications were signed by the superintendent and Chairman Higgins.
2. Declaration of Surplus Textbooks at WHHS – On motion of Brian Sloan, seconded by Craig Herrington, the board voted 5-0 to approve for the WHHS textbooks to be declared as surplus, as recommended by the superintendent.
3. Field Trips – Discussion. On motion by Nath Morris, second by Sam Chapman, the board voted 5-0 to approve 6 additional fields for a total of 7 for the month of June, with a notation on #3, EHHS trip to Sevierville, TN to take a school bus, rather than using personal autos, ( #4 was previously approved at work session), as recommended by the superintendent. The list of the trips is hereby made a part of these minutes by reference. 4. Hall County Technology Plan – On motion by Sam Chapman, seconded by Brian Sloan, the board voted 5-0 to approve the Hall County Technology Plan, as recommended by the superintendent. A copy of the plan is hereby made a part of these minutes by reference. B. Fiscal Management
- Financial Report and Approval of Payments – On motion by Nath Morris, seconded by Craig Herrington, the board voted 5-0 to approve the Financial Report for May 31, 2009, and the payments for April 2009, in the amount of $24,514,443.55, as recommended by the superintendent. Said financial report and list of payments are hereby made a part of these minutes by reference.
2. Budget Amendment – June 8, 2009 – Lee Lovett reviewed. On motion of Nath Morris, seconded by Brian Sloan, the board voted 5-0 to approve the June 8, 2009, Budget Amendment, as recommended by the superintendent. A copy of the amendment is hereby made a part of these minutes by reference.
- Adoption of Preliminary FY 2010 Budget – General Fund Summary – The superintendent discussed highlights of the FY 2010 Budget General Fund Summary. On motion by Sam Chapman, seconded by Craig Herrington, the board voted 5-0 to approve the proposed tentative FY 2010 Budget, as recommended by the superintendent.
There will be a called meeting on June 25, 2009, at 12:00 P.M. for consideration of adopting the final FY 2010 Budget and establishing the FY 2010 millage rate.
C. Facility Expansion Program
1. SPLOST Request – June 2009 - On motion by Nath Morris, seconded by Sam Chapman, the board voted 5-0 to approve the June 2009, SPLOST II funds request in the amount of $150,000, for Leveled Reading Library Books, as recommended by the superintendent. The request is hereby made a part of these minutes by reference.
D. Personnel
Dr. Richard Hill reported on the personnel packet. On motion by Craig Herrington, seconded by Sam Chapman, the board voted 5-0 to approve the superintendent’s certified and classified personnel recommendations as summarized below. The lists of approved recommendations are hereby made a part of these minutes by reference.
June 8, 2009 I. Certified Personnel 2008-09
A. 0 Resignations
B. 1 Recommendation
C. 0 Transfers
D. 0 Reclassifications from Temporary to Permanent Status
E. 0 Long-Term Substitutes
II. Certified Personnel 2009-10
A. 13 Resignations
B. 23 Recommendations
C. 9 Transfers
D. 0 Reclassifications from Temporary to Permanent Status
E. 0 Long-Term Substitutes
F. 0 Other
III. Classified Personnel 2008-09
A. 2Resignations
B. 6 Recommendations
C. 2 Transfers
D. 1 Other
E. 1 Termination
IV. Classified Personnel 2009-10
A. 5 Resignations
B. 0 Recommendations
C. 2 Transfers
D. 0 Other
E. 0 Terminations
ADJOURNMENT
On motion by Nath Morris, seconded by Craig Herrington, the board voted 5-0 to adjourn the meeting. The regular meeting adjourned at approximately 6:14 P.M.
CITIZENS INPUT/COMMENTS
Chairman Higgins called for citizens comments. There were none.
______________________________ ______________________________Richard Higgins, Chairman William Schofield, Superintendent
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Hall County Board of Education
Called Meeting
June 12, 2009
The Hall County Board of Education met in called session at 4:00 P.M., on Friday, June 12, 2009, at the Hyatt Regency Hotel, Two West Bay Street, Savannah, Georgia, after the conclusion of the GSBA Conference, for the evaluation of Superintendent Schofield. Present: Richard Higgins, Chairman; Nath Morris, Vice Chairman Craig Herrington Sam Chapman Brian Sloan Agenda was adopted with Craig Herrington making motion, Sam Chapman seconding. Board evaluated superintendent. At 5:45, Brian Sloan motioned to adjourn, Sam Chapman seconded. ______________________________ ______________________________Richard Higgins, Chairman William Schofield, Superintendent
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Hall County Board of Education
Called Meeting
June 25, 2009
The Hall County Board of Education met in called session at 12:00 P.M. on Thursday, June 25, 2009, in the large conference/board room of the Hall County School District Central Office Building. The following were present: Board Members:
Richard Higgins, Chairman
Nath Morris
Craig Herrington
Sam Chapman
Brian Sloan
Administrative Personnel:
William Schofield, Superintendent
Lee Lovett, Deputy Superintendent
Dr. Richard Hill, Associate Superintendent for Human Resources
Dr. Eloise Barron, Assistant Superintendent for Teaching and Learning
Jerry Huguley, Construction and Maintenance Manager
Media:Jessica Jordan, The Times Visitors:Jerry Lee, Technology Sally Krisel, C. O.Dr. Aaron Turpin, Technology Hillary Savage, School NutritionGerald Boyd, C. O. Penny Jordan, BOE Clerk On motion by Nath Morris, seconded by Sam Chapman, the board voted 5-0 to approve the amended agenda by taking off item III. Welcome, Recognition of Guests. Superintendent Schofield proceeded with the following: A. Curriculum and Instruction
1. 2009-2010 Testing Calendar Revision – Item tabled. The superintendent said they were going to write the state and ask about having two different testing windows that would be a better fit for middle and elementary schools.
2. H.B. 251 Implementation – Discussion of H.B. 251 transfer procedures that Dr. Barron and Gerald Boyd worked on for Hall County based on capacity defined as 85% of maximum class size according to State Board Rule IEC (exclusive of waivers). By July 1st of each year, the school system will post on its website the schools and grade levels that are under capacity. Parents must request transfers between July 1 and July 21 of each year. Official enrollment occurs on the tenth day of school, with parents assuming all costs associated with transporting to and from selected schools. On motion by Sam Chapman, seconded by Craig Herrington, the board voted 5-0 to approve the H.B. 251 procedures for Hall County, as recommended by the superintendent. The transfer procedures are hereby made a part of these minutes by reference.
- Sardis Enrichment School-(K-5) Conversion Charter School Approval – Dr. Barron announced the GDOE approved the charter school for Sardis and the paperwork had been signed and returned to them.
B. Fiscal Management
1. FY09 Budget Amendment – Lee Lovett reviewed and discussed the General Fund Budget Amendment. On motion by Nath Morris, seconded by Craig Herrington, the board voted 5-0 to approve the June 25, 2009, Budget Amendment, as recommended by the superintendent. A copy of the amendment is hereby made a part of these minutes by reference.
2. Adoption of Official FY2010 Budget – On motion of Nath Morris, seconded by Sam Chapman, the board voted 5-0 to approve the FY2010 Budget in the amount of $284,130,517.00 (All Funds), as recommended by the superintendent. A copy of the budget is hereby made a part of these minutes by reference. 3. Setting of FY 2010 Millage Rate – On motion by Sam Chapman, seconded by Craig Herrington, the board voted 5-0 to adopt a Resolution setting the millage rate of 16.42 mills FY 2010, as recommended by the superintendent. The resolution is hereby made a part of these minutes by reference, and reads as follows: RESOLUTION GEORGIA, HALL COUNTY WHEREAS, the Hall County Board of Education after careful consideration of the educational needs of Hall County, and after preparing a budget for submission to the State Department of Education in compliance with said budget. IT IS RESOLVED that the Hall County Board of Education does hereby establish and submit to the Hall County Commissioners of Roads and Revenues for Calendar Year 2009 a tax levy for the operation of the public schools to be 16.42 mills and a tax levy for the payment of interest and principal on outstanding school bonded indebtedness to be 0 mills. Bond interest and principal will be paid from Special Purpose Local Option Sales Tax receipts. Said tax levies are based on the tax digest prepared by the Hall County Tax Commissioner for submission to the Georgia Department of Revenue. This 25th day of June, 2009. HALL COUNTY BOARD OF EDUCATION _____________________________________Superintendent____________________________
Witness (SEAL)
C. Facility Expansion Program
1. SPLOST Request – June 2009 – Superintendent Schofield and Dr. Aaron Turpin reviewed the SPLOST II fund requests. On motion by Nath Morris, seconded by Brian Sloan, the board voted 5-0 to approve the following June 25, 2009, SPLOST II fund requests, as recommended by the superintendent:
Technology SPLOST II
Relocate Intermediate Data Feed in portables $25,000.00
Video Conferencing at NHMS and EHMS $17,888.12
Infrastructure Data Cabling of Media Center - $ 1,000.00
Mt. Vernon Elementary
Application Server for South Hall Middle (New) $10,000.00
Construction SPLOST II
Carpet Band Room at Johnson High $10,031.88
Carpet Band Room at EHMS $10,607.89
The list is hereby made a part of these minutes by reference.
Chairman Higgins called for citizens input and comments. There were none.
On motion by Nath Morris, seconded by Brian Sloan, the board voted unanimously to adjourn the meeting.
The meeting adjourned at 12:14 P.M.
______________________________ ______________________________
Richard Higgins, Chairman William Schofield, Superintendent ******************************************************************************
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